Management can be defined as the process that involves working with human, financial and physical resources to achieve the objectives and the long term goal of an organization. It involves the processes of planning, organizing, leading, and controlling the organizational functioning (Marquis and Carol 31). An effective management is therefore a basic requirement for the proper functioning of every organization. The main role of managers is therefore to facilitate their human resource in working toward a common goal (Marquis and Carol 31). Marquis also stressed that Managers should be aware of the changes in the objectives of their organization. Such objectives may range from promoting the current employees to changing the way of the organization operates. The management also evaluates the different objectives of the organization and keeps them in balance. The objectives may be set to target either consumers, employees or government. Every management must ensure efficiency and maximum use of their time to ensure the delivery of the required output within a given time limit (Marquis and Carol 1).
Functions of the management
The general functions of management include planning, organizing, leading and controlling. Garry cautions that the managers must note that there is no any single function that is superior to the others. He further noted that it is the role of the management to constantly evaluate the organization’s progress in achieving each of these functions (Gingrich 104).
In planning: The managers are expected to look forward and put in place the necessary strategies for future operation of the organization. Examples of planning tools that are prepared in advance are budget and work plans. The budget helps the management to estimate the amount needed in order to achieve a given task or for their operation over a give period. This enables the management to strategize on the possible ways of raising the funds advance. Planning therefore helps the management to prioritize their operations to ensure efficiency in the utilization of the available resources. The managers should review their plans as frequent as possible to ensure that the deadlines are met, the human resource is better utilize, and goods and suppliers are reordered for in time (Marquis and Carol 142).
In organizing, the management initiates various activities necessary for the achievement of the organizational objectives. It is the function of the managers to assign the responsibilities of objective to the employees. Marquis has also underlined the importance of delegating the necessary authority to the employees to enable them accomplish some tasks. Delegation of duties ensures that the work is reasonably spread among the employees. This enables the employees to have a sense of ownership of the organization’s objectives and values. It also enables the managers to be have enough time to accomplish their tasks (Marquis and Carol 386).
In leading, the management is charged with the duty of empowering the employees to do what needs to be done. The best way of achieving these functions is to ensure that those in the management position lead by example. The managers must therefore strive to attain the position of a role model. The other strategy to ensure good leadership is by promoting the deserved employees and rewarding those who meet certain goals. In summary, best managers are those who can provide a path and the necessary motivation to get things done (Daft, Murphy and Hugh 186).
In controlling, the managers must device ways to ensure the achievement of the plans of the organization. Managers must constantly monitor the work to ensure that the correct measures are put in place. It is the mangers mandate to device the ways of making the employees to internalize the organizational values and policies. A manager must therefore control the business by being a leader, a figurehead and a liaison all at the same time. As a figurehead the management performs symbolic duties like receiving visitors and signing of the legal documents on behalf of the organization. As a liaison, the management seeks to maintain both inside and outside organizational information links via mail phone calls and meetings (Daft, Murphy and Hugh 186).
Roles of management in an organization
Henry Mintzberg in his studies of the work of managers defines management roles as specific categories of managerial behavior (Gingrich 104). In his study of the role of managers he analyzed the interpersonal relationships, transfer of information and the decision making as the main categories of organizational roles. The management is necessary in providing the interpersonal roles of an organization. The management provides leadership to the organization. Leadership enhances the capacity of the organization through staffing and trainings. The management also provides the symbolic head of the organization (Gingrich 104). It is the role of the management to maintain the communication between the organization and stakeholders in the organizational network. Management is also basic in ensuring that there is proper information flow. Every organization requires a management that can collect, receive and disseminate information on its behalf (Daft, Murphy and Hugh 186). Management thus carries out appropriate researches on the necessary information. It also receives other information, and maintains personal contacts with stakeholders. The information received is then disseminated via memos, reports and phone calls to the entire community of the organization.
This works to better the stakeholders understanding of the organization. The management also transmits the organizations’ plans, policies and actions to the outsiders through reports memos and speeches. The Management is also necessary in the making of appropriate decisions/choices on behalf of the organization (Marquis and Carol 386). The management, in seeking for the available opportunities, acts as an entrepreneur to the organization. As an entrepreneur the management initiates the improvement of any organizations project. It does this be identifying the new ideas and delegating the new ideas to the others. The management thus acts as the organizational agents of change (Marquis and Carol 142). The management is involved in important negotiation processes on behalf of the organizations. It represents its various departments in contract awards, sales, purchases and budgets. The management is necessary in the approval of all significant decisions relating to the allocation of resources in any organization (Mylonas, Jill and Hodges 55). The management is also necessary in devising a corrective action any time the organization faces a disturbance to ensure its stability and sustainability. During such disputes, the management is expected to take corrective actions. It also helps in resolving conflicts that may arise among its subordinates. Lastly the management assists different stakeholders to adapt to the organizations environment.
From the studies, the role of the management in any organization can not be overlooked. Every management team must continuously involve itself in reflection and action. The managers must think, ponder and contemplate about the decisions that they make on behalf of the organization. After such decisions are made, the managers help in ensuring that appropriate actions are taken to ensure their implementation. However, the role of the management may slightly vary on the basis of the emphasis laid on them by a specific organization.